Fleet consulting

Our fleet consulting services range from brief consultations to in-depth and comprehensive studies.

Our services include but not limited to:

   -fleet policy development;
   -lease versus buy analysis;
   -bid review of potential service contractors;
   -leasing and procurement contract auditing and negotiation;
   -maintenance outsourcing and in-sourcing feasibility assessment;
   -maintenance outsourcing contract negotiation;
   -organization structure and staffing assessment;
   -cost of services analysis;
   -fleet size and composition review;
   -fleet safety review;
   -contractor performance evaluation;
   -replacement plan development;
   -used vehicle sales;
   -fuel management practice assessment;
   -fleet policy development.

Fleet Consulting Services offers two choices in the development of high-quality, industry-specific policies and procedures to govern your agency. FCS can provide you with a custom written Fleet Policy and Procedures Manual, specifically developed for your agency. Or, your agency can adopt standard industry policies from the Fleet Consulting Services Fleet Policy and Procedures Manual. FCS will meet with each member of your staff to evaluate the status, to propose changes, and to design a plan of policies and procedures best suited for your unique needs.

Lease versus buy analysis

Some fleets are finding that outsourcing of specific or all fleet functions can contribute to more cost effective fleet programs as well as service to custom¬ers. We have evaluated many options for any number of services including leasing, fleet management, maintenance and repair, fueling, repair services, vehicle washing, and oil change services.

Bid review of potential service contractors

Fleet Consulting Services develops performance-based specifications and bid packages for all vehicles in your company. FCS can develop expert specifications and handle bids based on 10 years of fleet management experience with in-depth knowledge of the cutting-edge technology used in today's most advanced fleets. Our specifications are anything but cookie-cutter. FCS thoroughly analyzes your company’s specific needs and generates specifications and bid requirements that are tailored to your exact needs.

Leasing and procurement contract auditing and negotiation

Either the decision is made to outsource or in-source a fleet maintenance operation, there are numerous logistical and contractual pitfalls that must be considered that can result in unforeseen charges, financial liability, and unacceptable service. The fleet consultants at Fleet Consulting Services have extensive experience in identifying many contractual pitfalls and hidden costs. When done properly, leasing can potentially be a win – win situation.

Maintenance outsourcing and in-sourcing feasibility assessment

When the decision is made to buy vehicles, there is an alternative to have an own fleet management organization or outsource this service to a specialized company. We can effectively evaluate these options using our unique quantitative measurements and specific parameters.

Maintenance outsourcing contract negotiation

A properly negotiated maintenance service contract can safeguard you from many unexpected risks. Our consultants have broad knowledge of the best maintenance service providers in Ukraine and will assist you in choosing the right supplier and competitive conditions.

Organization structure and staffing assessment

By comparing your fleet department employee’s performance with the needs of the fleet users, Fleet Consulting Services provides your company with an in-depth evaluation based on the budget constraints. This one-time, comprehensive comparison clearly identifies the personnel needs for the whole corporate fleet. We are able to determine areas of weakness in your fleet department’s performance when compared to the needs of your fleet users. After a meticulous review process, we will present your company with a report of recommendations and alternatives. All alternatives are thoroughly evaluated to determine the impact of each option prior to implementation. FCS will also provide a complete project implementation plan and training for your staff to ensure success once the most effective recommendations have been selected.

Cost of services analysis

Our services include determining the cost competitiveness of maintenance and repair operations, review of preventive maintenance programs, compliance with mandated state inspection programs and the evaluation of the number and size of mechanical staff required to maintain and repair your fleet.

Fleet size and composition review

Loosely defined fleet assignment and control policies have led to "overfleet" in many companies. Since the cost of the vehicle asset is the largest number in the overall vehicle cost equation, rationalizing fleet size can be a powerful tool in reducing fleet costs.

Vehicle utilization study

Fleet Consulting Services provides a proven, highly cost-effective method of determining your company’s optimum level of fleet utilization. Our fleet consultants thoroughly examine your company’s fleet information to determine where utilization problems exist. FCS will present you with a concise detailed report addressing critical usage problem areas.

Fleet safety review

This issue becomes more and more important among fleet holders in Ukraine as it bears risks that can be hardly predicted. Using best world practices we can help companies downsize these risks by evaluating and addressing the problem areas.

Contractor performance evaluation

We can evaluate the performance of any of your contractors (leasing or fleet management companies, workshops, fuel suppliers, insurance companies etc.) to make sure your company gets the right service levels for competitive price. Our evaluation is based on the 10 year experience in all related areas.

Replacement plan development

Vehicle replacement is a key element is controlling the costs of your fleet. Providing for the timely replacement of fleet assets requires an annual planning and funding process that attempts to minimize the annual volatility in expenditure requirements while maintaining appropriate replacement intervals. Developing a systematic, long-term replacement strategy that incorporates industry best practices can also help build management support for annual vehicle replacement requests. At FCS, we can help you determine your projected replacement requirements and evaluate the potential benefits of alternative financing approaches. Our fleet replacement planning services include:

   -Replacement criteria analysis and determination
   -Determination of funding requirements
   -Evaluation of financing alternatives
   -Multi-year vehicle replacement schedule development

Used vehicle sales

The sale of used vehicles is time consuming procedure that can create a headache if not done professionally. FCS can make a market value assessment of vehicles for sale and conduct an easy and convenient procedure of sell-purchase and re-registration with road police authorities. With our experience in this sphere we can ensure that you get the maximum market price for your vehicles, and in the shortest possible term.

Fuel management practice assessment

Fleet Consulting Services designs and implements complete fuel management programs for companies just like yours. FCS determines which automated fuel system is best for your agency and assists with the design and implementation of a fuel tank replacement program.